In the current work scenario for IT professionals, a proposal has several faces, whether it can be a simple questionnaire or a complicated RFP, to which we need to respond as a team/vendor. At times, the proposal is to be read and accepted in a short period of time as the time spent on a single process is more valuable than the money being spent on it.
However, to ease out the most strenuous task, our experts have suggested a summarized quality check regarding what all can be done to produce an RFP which can straightaway create a solid impact on the project winning ratio of the company. To sum it all into easy-to-understand terms, they can namely be Reliability, Ease of Use, and Integration.
To put it in simple words, for a proposal to be reliable there are certain requirement to be fulfilled, let’s take a broader look at those requirements;
If in case a client comes with a project that is either accepting charity or trading goods, what would be the additional conditions to be kept in place such as various discounts for coupon users, freebies in the form of gift cards, general invoice printing, and other constituents, etc. These tools might help satisfy the specific needs of a client.
Another important attribute to win government contracts might be the content management of the project. A service provider must include all possible content related files. The client might suggest that they need something in particular, like a WordPress account or a Blogspot to support the project. Most of the large government projects might require a customized platform for any particular project.
The next most important service to look for is a third-party software integration with the software being offered. Most of the organizations depend on such services for tasks like marketing automation, contact update management, supply chain management, networking services, managing & recording accounting transactions, for these activities, integration with the project website is important and can be described how we expect it to work.
The actual number of users who will be utilizing the project for daily tasks, the service provider must consider all users as permanent users and might work on the space required and would allow people to access special or privileged content on the website, perhaps once they submit their respective email address. This might also work in case you require the website to be accessible to limited people and as this is a common feature to put in an RFP, and it's always critical to be aware of all accessibility requirements on software and one should know whether to do it in-house or leave it on the web agencies to put up a particular recommendation.
However, last but not the least, if we talk about the most important additions to the age-old RFP response tools is that the entire software must be mobile responsive for all types of work that are expected to be accomplished by the software. For those who are not sure about whether to work on its architecture to include it in the proposal or at least mention it in the basic RFP, more importantly for the government projects, just to make sure that the client or the government agency shall not find it discouraging in regards to the task at hand. In addition to it, one must keep an eye on the overall deliverables of the project.
By providing these simple yet well-sought additions to a routine RFP response tool or RFP management software might help a company grab more vendors as well as it can make a company win more government contracts time and again.
Related Article-
0 Comments