For most of us handling and dealing in proposals almost every day in our lives, we must be able to make out a clear difference between a business proposal and a business plan. A typical business plan represents a company’s operational and profit-making objectives. However, it is an equally important document for corporate affairs. A business proposal is prepared for more specific needs or opportunities. All proposals must include the indications provided by a client for their business needs. One of the indications might be a big project like a governmental Request for Proposal (RFP).
The proposal must always be tailored to a client’s needs as presented in the business arrangement. The RFP document shall provide extra clarity on how a company’s services can provide the most suitable and economical solution to the client’s problem.
Preparing a business proposal outline is like building the foundation of a house or a building. While building a home, just like the foundation of the house differs based on its location, the terrain, and the homeowner’s preferences, similarly a business proposal’s main contents vary based on its nature of Industry, size of the company, and several other factors.
In any of the above-mentioned scenarios, many constituents that are pre-fixed and always necessary. Here we have prepared a list of three main important things that the client looks for in your proposal. One can consider these as various parts of the foundation process like the roof, walls, and floor of a business proposal:
Company’s Information: Who are you, what are the company’s credentials, and why would a prospective client choose you over other service providers?
Demonstration of a problem statement: Providing an in-depth solution approach towards your client’s problems. It displays that the team has listened to zand understood the problem.
Pricing and methodology: Include the methods and systems to be used to provide solutions regarding how and in what time will the solution be implemented to solve the client’s problem, as well as how much is it going to cost?
Here we have discussed some key points to check and confirm before applying for an online RFP Management software;
1. Preparing Engaging Content
2. Company Related Updates
3. Promotions & Social Campaigns
4. Integrating Marketing Plans
5. Monitoring through Analytics
After the initial phase of building an outline is over, from a service provider’s perspective, the team must analyze all the pros and cons of the solution being proposed including the time it will take as well as the resources required to finish them.
Always make good use of all the information gathered by the team from the client and pay extra attention to concerns regarding cost-saving measures. If the entire solution does not align with the client’s priorities even if the solution is brilliant it would not be accepted by the client at any cost.
At the time of drafting the main body of the proposal, you would want to add more sections to it to provide deeper insights regarding the problems and solutions. The proposal shall also include the following pointers:
Objective: Herein, the service provider explains how the company could be trying to fix a problem, like fixing the entire context and background. This section is commonly described as the “executive summary” of the project.
Mission: Strategically define the goals to be achieved based on the initial RFP. To create an organized approach, one must tie this to their business’s mission and goals. While delivering the project pitch, one must be confident so that the client is engaged for a longer period of time and understands the approach.
Methodology: Highlight various steps been planned to be taken to complete the project goals.
Time and Money: To keep things moving, the team ensures that the contributors get detailed timelines and separate pricing for each of the steps involved in the entire process. The company should also clarify the accounting functions including submitting invoices as and when the payment is due for each one of them separately.
0 Comments